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First of all to mail merge you need to
be on a Word processing program or Desktop Publisher, an example of a word
processing program is Word. |
| Before you can mail merge you need to
have both a database containing the information that you want to merge, and you
will also need to create or open an existing file to mail merge it with. An
example of a file could be a letter. |
| Open the file that you want to mail
merge. |
| At the top of the page click on the
heading TOOLS then
move the cursor down and click on MAIL MERGE. |
| A selection box will appear in the center
of the screen select the button stating: CREATE
FORM LETTERS |
| Then click on the button stating:
ACTIVE WINDOW |
| Then click on the button stating:
GET DATA |
| Then click on the button stating:
OPEN DATA SOURCE |
| Then you must find the database you
wish to use to merge the file, if it is not there then look at the bottom of
the selection box and click on the downwards arrow that is opposite the
words: FILES OF TYPES. Scroll
down and select: MS ACCESS DATABASE |
| Then you must select the file and
wait for it to load. |
| Now at the top of the screen there
will be a heading stating MAIL MERGE click
on this button then scroll down and click on insert field. |
| Select the field that you wish to
add to the letter click on insert. |
| You may then repeat the last stage
as many times as you find it necessary. Then close. |
| To print the mail merge click on FILE
and the PRINT
MERGE |
| Then the printing box will come up,
select the number of entries that you wish to print by changing the numbers.
e.g 1-3 |
| Then click
OK and the mail merge will print. |
